• The Best Choice: Our Notices Are More Legally Complete
• The Best Choice: We Simplify Compliance With Complicated Rules
• The Best Choice: Our Business Associate Agreement is Better
• The Cure For The Procrastinating Client
• You and HIPAAeasy – The Right Team
• The HIPAAEasy Advantage
• What our Notices do not address
• HIPAAeasy's Administrative Forms

Introduction

If you’ve come to the HIPAAeasy website, you're probably researching the best way to guide your health-care clients into compliance with the Privacy Practices Documentation and Communication requirement of HIPAA. We work with healthcare attorneys who know a great deal about HIPAA – and with attorneys who are still educating themselves on the matter.

We’ve seen all kinds of HIPAA products – many make us wonder if the people who created them have even read the HIPAA statutes. At HIPAAeasy we have immersed ourselves in the statutes and have created a system that is truly compliant while being both patient and provider-friendly.

All our products were created to deal with specific areas of the HIPAA regulations. We invite you to have a look at the PAGE where we list our products alongside citations of the specific relevant HIPAA regulations they were developed to deal with.

Moreover, our products work together in an easy-to-implement system that will significantly lessen the likelihood of compliance breaches.

If your clients are procrastinating instead of implementing a system of HIPAA compliance, our easy-to-implement HIPAAeasy System will get them moving.We say that we’re the best choice. Here’s why:

The Best Choice: Our Notices Are More Legally Complete

• Our Notices contain the required summary of state privacy regulations that preempt Federal privacy regulations. (We individually customize the Notices to the state where the health-care practice is located.) You won’t find this legally mandated information [45 CFR 164.520.(b)(ii)(C)] in HIPAA Notices offered by others. They’re selling defective Notices, to the peril of their customers.

• Our Privacy Posters contain the same information as the Notices. These posters fulfill the requirement in 45 CFR 164.520.(c)(iii)(B) that the Privacy Notice must be posted in areas in the Healthcare Practice where the public will be likely to see it. Like our Notices, the posters contain the required personalization information, effective date and the state preemptions for the state in which the practice operates, required elements that are missing in posters offered by others.

The Best Choice: We Simplify Compliance With Complicated Rules

• HIPAA requires that many different actions and requests be documented in writing. Our kits contain 16 administrative forms that will provide uniformity and accuracy of compliance. We developed these forms to simplify compliance. They are thoroughly integrated, they contain all the mandatory language and specifically required disclosures. The typical practice does not have the in-house expertise to research and properly draft these forms, and certainly not the time. That is our business.
• With our easy-to-use forms the work will always get done correctly and then filed properly, and the staff will require minimal training. As you know, much HIPAA compliance documentation must be furnished upon demand of patients and regulators. With HIPAAeasy’s administrative support forms, the required documentation will get done.
• Where relevant, the forms also contain guidance for the patients and, very importantly, explain the actions that must be taken by the patient and the office staff. They explain the nature and limits of the rights the patient is exercising and the boundaries within which the Practice must operate. This lowers the likelihood of time-consuming, and possibly costly, misunderstandings. Regulatory violations by the staff become far less likely. (The descriptive names of the Administrative Support Forms are listed at the bottom of this page, along with the regulations they are designed to comply with.)
• Documentation containing information about patients' specific privacy requests should be easy for the staff to find. Our color-coded forms are much easier to locate in the chart, and throughout the office, than yet another nondescript white piece of paper.

The Best Choice: Our Business Associate Agreement is Better
HIPAA requires that an agreement must be in place between covered entities (such as medical practices) and their business associates (who are not covered entities themselves) to whom the practice may need to disclose PHI in order for them to carry out services for the practice in the ordinary course of business. The Business Associate Agreement (BAA) requires that business associates must document and maintain an accounting of all disclosures of Protected Healthcare Information (PHI). These logs will have to go back 6 years, starting from April 14, 2003. Your clients are obligated to produce this documentation on demand. Imagine trying to collect such logs from current and former business associates years after they were made, if they were made at all. Unlike the BAA’s offered by other suppliers, the agreement we provide in the HIPAAeasy System kit obligates business associates to document such disclosures and notify your client at the time of disclosure, giving your client control of this very important documentation, and assuring that it gets done in the first place.

The Cure For The Procrastinating Client
With so many medical practices still procrastinating about HIPAA compliance, our simple out-of-the-box solution will make it easy for your clients to get off the dime and comply. Our pre-printed and personalized forms are ready to use right out of the box. Your clients can concentrate on what they do well, which is providing health care. (There are some disk-based cut-and-paste-and-print-it-yourself kits out there. If your clients ever get around to actually implementing such a solution, their Notices would still be incomplete. Remember those pesky state preemptions we mentioned above?)
By employing our full HIPAAeasy System, your client leaves no doubt about having a robust program of compliance with the Privacy Practices Documentation and Communication requirement of HIPAA.
Should the Secretary, or any other stakeholder cast an interested eye on your client, they might even come away wondering why everyone isn’t using the HIPAAeasy System.

You and HIPAAeasy – The Right Team
By teaming up with us you provide your clients with an efficient, cost effective, complete system for compliance with the Privacy Practices Documentation and Communication requirement of HIPAA. Your clients will greatly appreciate being pointed toward a simple solution.
We save you the arduous task of researching and constructing these forms so that you may employ your time providing training, integration and review, and keeping your clients informed of the latest legal information. When your clients use the HIPAAeasy System you can focus on exceptional circumstances rather than routine compliance, so that you may provide a service that will have a higher value to the client.

The HIPAAEasy Advantage
The distinctive appearance and unique identification number printed on both Notice of Privacy Practices form, and its companion Acknowledgment form are powerful risk management tools which virtually eliminate patient “deniability” in legal proceedings where receipt of the required privacy Notice is in issue. Experienced health care lawyers have acknowledged that these elements, which are unique to the HIPAAEasy System, effectively refute for the fact-finders any claim by a patient that the required Notices were not given. Presentation of a sample of the attractive, multi-colored Notice, together with the Acknowledgment form containing a “serial number” identical to the one printed on the Notice actually given to the patient at the time of service, are powerful and incontrovertible evidence of your client’s compliance with the law.

HIPAAeasy can offer you opportunities to co-brand your law firm with the leading provider of HIPAA documentation. Call us at 1-800-995-2001 for details.

A number of attorneys and consultants who speak and educate on the subject of HIPAA recommend HIPAAeasy in their presentations. We’re happy to supply a PowerPoint presentation on the HIPAAeasy System to HIPAA educators and speakers.

We can also provide images for PowerPoints, educational materials, handouts and leave-behinds for HIPAA educators.Send Your Clients To HIPAAeasy

If you want to point your clients in our direction, either have them call us at 1-800-995-2001, or CLICK HERE and we’ll help you generate an email that will make it easy for them to link over to us.

What our Notices do not address
Because most health care providers are not engaged in the following activities, we do not normally address them in our Notices:

• Fund raising and marketing activities. (Practice promotion and patient education is not considered marketing under HIPAA.)
• The special circumstances of hospital and other in-patient settings.
• Mental health and substance abuse treatment provisions.
• The Organized Health Care Agreement (OHCA) disclosures.
• State preemptions for multiple states.

We can provide content for these topics upon request. In addition, if you have specific language that you would like incorporated in the Notice for your clients please let us know.

MORE on HIPAAeasy’s Administrative Support Forms